Signs it is time to change EMR software
Most clinics put up with their software longer than they should, because switching feels like a project. These are the signs that staying is costing you more than moving.
- 1
Your bill goes up every time you hire
Per provider or per user pricing turns every new injector, nurse or associate into a software cost.
- 2
You pay for tiers and add ons you barely use
Features like a waitlist, packages or reminders sit on a higher plan or cost extra.
- 3
Your software was built for a different kind of clinic
Allied health or insurance focused systems leave gaps for injection mapping, lot numbers and good faith exam records.
- 4
Compliance lives outside the system
GFE paperwork, consents or product lots are tracked on paper or in a spreadsheet.
- 5
Your team works around the software
Double entry, missing reports and slow charting add up to hours every week.
What staying on your current software costs
The easiest way to see the cost of staying is to price your current setup at five providers. Here is what popular platforms charge, based on published pricing. Several do not publish prices at all, which means you cannot compare costs without a sales call.
Monthly cost for 5 providers, based on each platform's published pricing. Check each vendor's current pricing page for your own numbers.
Over a year, the gap adds up. A five provider clinic paying $395 a month spends $4,740 a year on software. On Brooke, the same clinic spends $588.
Example, not a quote. Figures are five provider estimates from the list above. Check your own invoice for the real number.
Compare Brooke with your current software
Ready to switch EMR software but want to see the comparison first? Each guide below compares Brooke with one platform, side by side, including where the other platform is the better choice.
Jane App
Jane's price grows with every practitioner, and the waitlist and packages sit on its higher plan. See how Brooke compares on price, features and fit in our Jane App alternatives guide.
Read the Jane App guide → Switching fromCliniko
Cliniko moves up a price tier as your team grows, and its features page does not describe lot numbers or GFE records. See the full comparison in our Cliniko alternative guide.
Read the Cliniko guide →Using something else? Brooke migrates records from any current EMR at no cost, so the steps below apply to every system.
See how switching works →How switching to Brooke works
Switching EMR systems to Brooke takes five steps, and most of the work is ours.
Try Brooke first
Start the free 30 day trial or book a 15 minute demo, and run a few real appointments before you commit.
Export your data
Pull patient records, forms and treatment history from your current system. We will tell you what we need.
We import it for free We do this
Brooke moves your records over at no cost, with no implementation fees.
Check and set up
Spot check a handful of patient records, set up provider calendars and add your services.
Go live
Point your booking links to Brooke and start booking and charting the same day. Live support is there when your team has questions.
What moves over in a free EMR migration
Brooke migrates your patient records, consent forms and treatment history from your current system, so your team starts with the full picture of every patient instead of a blank chart.
Before you cancel your old system
0 of 7 savedGood EMR data migration starts with a complete export. Before you cancel, save a copy of everything a patient or regulator might ask for later.
If your old vendor offers a low cost or read only plan, keeping it for a month or two is an easy way to look up old records while you settle in.
Common mistakes when switching EMR systems
The American Medical Association lists staff resistance, lost productivity, training time and data risk among the biggest challenges of an EHR switch. For a small clinic, most of those risks come down to a few avoidable mistakes.
Source: American Medical Association.
Leaving old booking links live
Update your website, Google Business Profile, Instagram and Facebook bios, email signatures and confirmation templates, or patients will keep booking in the old system.
Forgetting package balances
Load prepaid sessions and membership credits before patients come back to use them.
Switching in your busiest week
Pick a quieter week, not the one before a holiday rush or a promotion.
Cancelling too early
Spot check charts, photos and consents for at least ten patients before the old account closes.
Skipping the team walkthrough
Fifteen minutes with each provider on their calendar and charting screen saves hours of questions later.
Why clinics choose Brooke when they switch
Brooke is built for cash pay clinics, priced so it never punishes growth, and simple enough to learn in an afternoon.
One flat price
$49 a month per location with unlimited providers and staff. See the full breakdown on our pricing page.
Everything included
Booking, intake, consent, treatment records, injection mapping, lot numbers, GFE documentation, inventory and reporting, with no add on charges.
No lock in
No contracts and no implementation fees.
Any device
iPad, iPhone and desktop with one login.
HIPAA compliant on every plan
Request a business associate agreement before any records move.
Find your fit
See every tool on the features page, or find your clinic type on our clinic types page.