Cash-pay mental health care is growing. Ketamine clinics, functional mental health practitioners, and clinical wellness programs are serving patients who pay directly for care. Brooke EHR was built for this exact workflow — documentation, compliance, inventory, and checkout in one platform at $99 a month flat.
Patients are increasingly seeking clinical mental health treatments outside the traditional model. Ketamine infusion clinics, functional mental health practitioners, IV-based cognitive support programs, and integrative mental wellness practices are growing rapidly — serving a patient base that values direct access to care.
IV ketamine for treatment-resistant depression, PTSD, and anxiety is now one of the most established cash-pay clinical mental health treatments available. Clinics run six-session infusion protocols over two to three weeks, followed by maintenance infusions. The EHR must be built around this care model — not adapted from single-visit scheduling software.
Practitioners addressing mood disorders, cognitive performance, and anxiety through nutrition, hormone optimization, peptide therapy, or IV-based micronutrient protocols serve patients who pay directly for care that the standard insurance model does not cover. Brooke's cash-pay workflow applies to all of these service lines without modification.
Cash-pay clinical mental health practices share a set of requirements that are distinct from scheduling software or general practice management tools. These are the features Brooke was built around.
Ketamine protocols typically run six sessions over two to three weeks. The EHR needs to track where a patient is in their series, log each session against the full protocol, and show completion status without leaving the chart. Brooke's Treatment Records module is built for this.
Good faith exam documentation, consent forms, and physician review need to be completed and stored in the chart before a ketamine infusion begins. Brooke builds GFE templates, state-specific compliance workflows, and tamper-proof audit trails directly into the workflow as a first-class feature.
Every vial of ketamine and every supporting medication has a lot number. If a batch recall happens, a clinic needs to identify affected patients within minutes. Brooke captures lot numbers inside every treatment record automatically, without a separate log or spreadsheet.
A patient on a six-session ketamine protocol needs their next appointment scheduled at the close of each visit, with reminders sent automatically. Patients who miss a session mid-protocol may not complete treatment. Brooke's scheduling handles series sequencing and automated reminders built into the same platform as the chart.
Most ketamine clinics price in packages. A six-infusion series might cost between $2,400 and $3,000. Brooke handles package billing, card on file, and split payments at the point of care — in the same screen as the chart. The chart closes when the card runs. No separate terminal and no reconciliation at end of day.
Ketamine therapy is one of eight specialties Brooke was built around. The clinical workflow for ketamine infusion maps precisely onto what Brooke does well, from first intake through the last maintenance session.
Treatment Records logs each session against the patient's full protocol. A clinic running a six-session depression program sees exactly which sessions are complete and which remain without leaving the chart. Clinical notes, delivery details, and patient response are recorded per session.
GFE templates, state-specific compliance workflows, and physician review tools are built into Brooke. Physician oversight of each patient's care plan is documented before the first infusion runs. Every exam creates a tamper-proof audit trail that never depends on a folder outside the chart.
Front desk staff book a patient's full six-session protocol at intake, with reminders before each session. Rebooking rate reporting shows what percentage of patients complete their full protocol — the single most important retention metric for a ketamine clinic.
Every Brooke Treatment Record captures the lot number for every medication administered. For ketamine and supporting IV medications, this is a compliance and liability requirement. Brooke handles it inside the treatment record where it belongs.
Ketamine, IV supplies, and supporting medications are tracked automatically. Low-stock alerts trigger before the clinic runs out. Usage analytics identify waste. Inventory data lives in the same platform as the schedule and the chart — no separate spreadsheet.
Patient-reported outcomes, before-and-after documentation, and series progress notes belong in the treatment record. Brooke attaches documentation and photo fields to every record, supporting outcome tracking that strengthens both clinical care and practice reputation.
Brooke supports the full range of clinical cash-pay mental health service lines. Each maps directly onto the platform's core modules: intake, treatment records, scheduling, inventory, and checkout.
Series tracking, GFE documentation, lot capture, medication inventory, and package checkout all apply directly to ketamine infusion workflows. Brooke was built around ketamine therapy as a primary use case, not adapted for it after the fact.
Practitioners addressing mood, cognition, and anxiety through nutrition, hormone optimization, or peptide therapy run the same cash-pay workflow as any other Brooke specialty. Intake, treatment records, inventory, and checkout apply without modification.
Clinics offering IV micronutrient infusions for cognitive performance, energy, or mood support alongside ketamine or other treatments operate both service lines on one platform. One login covers scheduling, charting, inventory, and checkout across all service lines.
Clinics positioning around cognitive performance, stress resilience, or mental energy use the same core modules: scheduling, intake, treatment records, and checkout. The service category does not change the platform.
Practices using hormone optimization or peptide therapy for cognitive or mood health treat these service lines the same way as any other Brooke specialty. Lot number capture and inventory management apply to the same workflow.
Cash-pay TMS clinics use Brooke for scheduling, patient intake, treatment records, and checkout. The core modules apply to any clinical mental health service delivered in a series and paid for directly by the patient.
This table covers the features that matter for a procedure-based, cash-pay mental health practice — not scheduling tools or billing code sync, but clinical compliance and treatment management.
| Feature | Brooke EMR | General Mental Health Software |
|---|---|---|
| GFE documentation built in | Included as a core feature | Rarely available — built for talk therapy workflows |
| Lot number capture per medication | Every treatment record, automatic | Not available in therapy-focused platforms |
| Medication and supply inventory | Auto-tracked with low-stock alerts | Not available |
| Treatment series tracking | Per-session, full protocol view | Appointment scheduling only |
| Package billing included at base price | Included at $99 flat | May require top-tier plan |
| Appointment caps | None — unlimited appointments | Some platforms cap at 20/month on base tier |
| Per-provider fees | None — unlimited providers flat | Per-provider fees on some platforms |
| Point-of-care checkout | Tap-to-pay, card on file, split payments | Focused on subscription billing, not procedure checkout |
Clinical documentation for a cash-pay mental health clinic needs to capture the full picture of each patient's care — from first intake to final session — in a format that is auditable and complete.
All of this lives inside the same treatment record in Brooke — attached to the same patient profile, accessible from the same chart that closes when the session ends and the card runs.
Most mental health EHR platforms use tiered pricing that restricts features at lower price points and charges more as the practice grows. Brooke has one price that covers everything.
+ integrated payments · No tiers · No appointment caps · No per-provider fees
A ketamine clinic can add a second nurse, a front desk coordinator, and a part-time clinical director without the software bill changing. The price is $99 per location regardless of team size.
No setup fee. No credit card required to start.
We switched from Aesthetic Record and never looked back. My injectors actually enjoy using it. Setup took one afternoon.
The GFE documentation alone was worth switching. Everything is compliant, auditable, and takes half the time it used to.
$99 flat. Unlimited providers. Everything works. I don't know why anyone pays $400 a month for the same features wrapped in a terrible UI.
For ketamine infusion clinics, functional mental health practitioners, IV-based cognitive support programs, and mental wellness clinics that collect payment directly, the best EHR is one purpose-built for clinical cash-pay care. Brooke provides GFE documentation, lot number capture, medication inventory, treatment series tracking, and point-of-care checkout at $99 a month flat — with no appointment caps, no tiers, and no per-provider fees.
Yes. Ketamine therapy is one of eight specialties Brooke was built around. Session tracking, GFE documentation, lot number capture, series scheduling, and point-of-care checkout for package pricing all apply directly to ketamine infusion workflows.
Yes. Lot number capture is built into every Brooke Treatment Record. If a batch recall happens, the clinic identifies affected patients immediately without searching through a separate log or spreadsheet.
Yes. Treatment Records tracks where a patient is in a series, logging each session with clinical notes, delivery details, and patient response documentation. Scheduling sequences all sessions with automated reminders to keep patients booked through the full protocol.
Yes. Checkout and Payments supports package billing, card on file, and split payments at the point of care. Package billing is included at the $99 flat price. The chart closes when the payment runs.
No. Brooke has no appointment caps at any price level. A ketamine clinic running multiple infusions daily will not reach a monthly appointment limit that forces an upgrade. The $99 flat price covers unlimited appointments.
Yes. Functional mental health practices addressing mood and cognitive health through nutrition, hormones, peptide therapy, or IV-based approaches use the same cash-pay workflow as any other Brooke specialty. Intake, treatment records, inventory, and checkout all apply.
Brooke supports ketamine therapy, functional mental health approaches, IV-based cognitive and mood support programs, hormone and peptide practices with a mental health or wellness focus, mental wellness and longevity clinics, and TMS therapy clinics. Any cash-pay clinical mental health practice that documents treatments, tracks medications, and collects payment directly can run on Brooke.
$99 a month per location. Unlimited providers and staff included. No per-provider fees, no appointment caps, no setup fee, and no contracts. A ketamine clinic can add a second nurse or a front desk coordinator without the bill changing.
Your team is up and running the same day. No implementation fees and no training sessions required. Live support is available from onboarding through the first weeks of use.
Yes. Brooke migrates patient records, consent forms, and treatment history from your current system at no cost.
Yes. Both service lines run on the same platform. Scheduling, treatment records, inventory, and checkout handle ketamine infusions and IV wellness therapy through the same workflow. One login covers the full clinic operation.
Yes. Functional mental health practices using hormone optimization or peptide therapy for cognitive or mood health use the same Brooke modules as any other cash-pay specialty. Intake, treatment records with lot capture, inventory management, and checkout all apply directly.
The best EHR for a clinical mental health practice is the one built for how it operates. Book a 15-minute demo or start your free trial today.
